Detailed steps for converting a Word document to PDF

Word documents are enormously versatile and are used in countless situations. But there are times when a PDF format is preferred. Perhaps you want to preserve the formatting of your document or improve shareability and accessibility. In this guide, we explain How to convert a Word document to a PDF file, offering detailed instructions and tips at each step.

Convert Word document to PDF

How to convert a Word document to PDF

  1. Open the Word document you want to convert to a PDF.
  2. In the upper left corner of the screen, click on the "File" tab.
  3. Go to "Export" and then select "Create PDF or XPS.
  4. Specify where you want to save the PDF file.
  5. Click "Publish.

Convert Word document to PDF


The Options for Publishing as PDF

PDF page range options

If you want to create a PDF of only a few pages in your document, select an option under "Page Range.



Includes tracked changes in the PDF

If you want to include tracked changes to your Word document in the PDF, check the "Document with markups" checkbox under "What do you want to publish?



Creating bookmarks in the PDF

If you want to include a series of bookmarks in the PDF, check the "Create bookmarks with" check box and then choose "Headings" or, if you have already inserted bookmarks in the document, "Word bookmarks.



Includes document properties in the PDF

If you want to include document properties in the PDF, check the Document Properties checkbox.



Improving readability for screen readers

If you want your document to be easier to read by screen readers, select the "Document Structure Labels for Accessibility" check box.



Additional Security and Accessibility Options.

PDF/A standard

This option creates your PDF according to the PDF/A standard, an archiving standard that ensures the document will look the same when reopened later.



Bitmap text if fonts should not be embedded

If certain fonts cannot be embedded in the document, the PDF will use bitmap images of the text. This ensures that the PDF looks exactly the same as the original document.



Encrypt the document with a password

If you want only persons with the password to be able to open the PDF, select this option. After clicking "OK," open the "Encrypt PDF Document" dialog box where you can specify a password.


How to open and copy the contents of a PDF with Word

It is possible to copy content into a PDF by opening the file in Word. Go to 'File' > 'Open' and browse to the PDF file. The PDF content will then be opened in a new Word file. Now you can copy any content you want, including images and diagrams.



By following these steps, you can easily and efficiently convert a Word document to PDF. Keep this guide handy for future reference and share it with colleagues who can also benefit from this information.

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