Creating poll in Teams meeting - Gosse explains | Mica IT

Interaction in online meetings is essential to keep everyone involved. In this article, you will learn how to effectively create a poll can create during a Teams meeting. This skill can make all the difference in how active and engaged people are during your online meetings. In our latest video from the series "Gosse explains" is explained, step by step, how easy and impactful this can be.

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Creating poll in Teams meeting - Gosse explains | Mica IT

Basic understanding of Microsoft Teams

Teams and its functionalities

Microsoft Teams is not just a tool for video conferencing; it is a complete platform for collaboration where you can chat, meet, call and collaborate on documents. In Teams, you can meetings be particularly interactive, thanks in part to the ability to integrate polls and other apps.

Importance of Teams for online collaboration

With the increase in working from home, it is essential that tools such as Teams are properly deployed to ensure effective and efficient online meetings. Being able to properly deploy functionalities such as polls not only increases the involvement, but also improves productivity.

 

The importance of polls in Teams meetings

Increasing engagement

The use of polls during your Teams meetings can significantly increase participant engagement. By asking for opinions or choices in the middle of a meeting, you ensure that everyone stays active and contributes to the discussion.

Practical examples of poll use

Imagine you're presenting a new project idea and want to gather immediate feedback on various options. By launching a poll, you get quick and efficient insight into what your team members think. This not only helps with decision making, but also makes for a dynamic and interactive meeting.

Preparation for creating a poll

Requirements for starting a poll

Before making a poll can create in a Teams meeting, you need to prepare a few things. Make sure you have scheduled the meeting and that you have the appropriate rights as an organizer or presenter. This is crucial, because without these rights you cannot add or manage polls.

 

Importance of preparation

Good preparation is half the battle. By knowing in advance what you need and making sure everything is ready, you can fully concentrate on the content and interaction with the participants during the meeting itself.

Step-by-step guide to creating a poll

Joining the meeting

First, you log into Microsoft Teams and go to the scheduled meeting. This is your starting point. Make sure That you are present several minutes before the start so that you can set everything up quietly.

Navigate to the 'Polls' option.

Once in the meeting, look at the top of the screen. Here you should see the "Polls" option. Is this option not visible? No problem. Then click on 'Apps' to accomplish the same thing. This is a small but important detail in the process.

Adding the 'Polls' app

In the list of apps, search for "Polls" and add it to your meeting. It may take a while for the app to load, so be patient. Once added, you're ready to create your first poll.

 

Actually creating the poll

Interface of the poll creation tool

After adding the Polls app, you get access to the interface where you can create the poll. Here you will see options to enter your question and determine the possible answers. The design of this interface is intuitive, so you can get started quickly.

Creating a new poll

Start by typing your question in the field provided. For example, "How was the movie?" Then add your choices, such as "Pretty good" or other answer options. Choose multiple-choice options to let participants select multiple answers if needed. This makes it easy and clear for everyone.

Poll launch

Once your poll is ready, you can launch it in the meeting. Participants see the question appear on their screen and can indicate their choice. Monitor the responses in real-time to get a picture of your audience's opinion.

Publication and management of the poll during the meeting

Poll launch

Once the poll created, you can launch it directly in the meeting. This is simple: one click on the 'Launch' button makes the poll visible to all participants. It is important that you do this at a strategic moment, such as after a discussion point or just before an important decision.

Monitoring reactions in real time

Closely monitor responses to your poll. Microsoft Teams provides a real-time view of how people are voting. This gives you instant insights into participants' opinions and preferences. Use this data to further guide the discussion or influence decisions.

Presenting results

After the voting is over, you can easily present the results to all participants. This helps everyone get a clear picture of the group consensus. Showing the poll results adds to transparency and can stimulate further discussions.

Analyzing the results

Importance of poll results

After completion of your Teams meeting it is crucial to analyze the data collected from your poll. This information is valuable because it provides insight into your team's opinions and preferences. It helps you understand what is well received and where improvement is still needed.

Actions after collecting feedback

Use your poll results to inform future decisions. For example, if the majority responded positively to a proposal, you can follow that path with more confidence. But if the feedback was mixed or negative, you know it's time to reconsider and possibly make adjustments.

Continuous improvement

The feedback you collect through polls should be viewed as a tool for continuous improvement. Each meeting offers a new opportunity to learn from your team and sharpen your approach. This is a dynamic process that requires adaptation and finesse.

Conclusion

Summary of steps

We walked through the essential steps for effectively deploying polls in Microsoft Teams meetings. From preparation to creating, launching, and analyzing results, every step is critical to improving interaction and engagement during your online meetings.

The importance of interaction

By incorporating interactive elements such as polls, you transform passive viewers into active participants. Not only is this good for meeting dynamics, but it also provides valuable feedback that can be used to improve future sessions.

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