Giving external access to Teams channel - Gosse explains

It is essential to flexible be in how and with whom we collaborate. Microsoft Teams makes this possible, but it can sometimes be difficult to give external collaborators access to your Teams channel. In our latest video from the series "Gosse explains," we get a clear explanation of how to do this quickly and efficiently. This article follows the steps from the video and provides you with a handy guide to facilitating remote access.

Giving externals access to Teams channel - Gosse explains | Mica IT

The Need for External Access in Teams

Why remote access is essential

In many projects, you come to a point where extra hands are needed. These external workers often bring specialized knowledge or capabilities that are not available internally. However, without access to relevant communication channels such as Microsoft Teams, these valuable forces cannot collaborate effectively. Imagine you're in the middle of a project and need quick input from an external consultant. Without direct access to Teams, this can delay the progress of your project.


Preparations for Adding External Members

What you need before you begin

Before you can add external members to your Teams channel, there are a few important steps to follow. First, make sure you have the administrative rights have to add members; not everyone has this capability by default. Next, collect all email addresses of the external contributors you want to invite. It is also wise to check beforehand if your organization has specific rules or restrictions regarding adding externals to Teams channels.

The Process: Adding External Members to a Teams Channel

Step-by-step explanation

Adding external members to your Teams channel is easier than you think. Follow these steps carefully to make sure everything goes smoothly:

  1. Navigate to the channel where you want to add the external.
  2. Click on the three dots (more options) next to the channel name.
  3. Choose 'Add Member'.
  4. Type the email address of the external you want to add. Take Peter, for example; if you type in his full e-mail address, the option to add him as a guest appears.
  5. Click on 'Add' To add Peter as a guest member.

Confirmation and Verification of External Access

How to check for success

After adding an external member to your Teams channel, it is important to verify That everything is set up correctly. You do this by checking in the channel that the new member is visible under the member list. Also, make sure that you set the access rights correctly so that the remote member has access to the required information without any security risks.

In addition, it is a good idea to send a welcome message within the channel so that other team members know that a new external member has been added. This promotes collaboration and makes integration smoother.



Successfully adding external members to your Microsoft Teams channel can significantly improve efficiency and collaboration within your projects. By following the steps outlined above, you will ensure that external collaborators can quickly and securely access the information and communication channels they need. This not only facilitates workflow, but also strengthens the ties between internal and external team members.


We encourage you to watch the podcast episode of Mica IT for more detailed instructions and visual guidance. This will help you follow the steps even better and clear up any ambiguities.

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