How do you schedule automated messages in Microsoft Teams?

In our dynamic world of work, it is important to keep up with communication without sacrificing our personal interactions. A personal congratulations or reminder at the right time can mean a lot, but it's not always easy to remember everything. Fortunately, Microsoft Teams offers a solution that allows you to write messages in advance and have them can be sent automatically at a later time. In the video from our "Gosse explains" series, we demonstrate how this handy feature works and how to make sure you are always attentive at the right time.

Why Schedule Messages in Advance?

Scheduling messages in Teams can be particularly useful for:


  • Birthdays and anniversaries: Make sure you no longer miss any special occasion.
  • Memories: Send scheduled reminders for meetings, deadlines or events.
  • Work/life balance: Write messages at your convenience, but send them at a more appropriate time.

Step-by-step: Sending Automatic Messages in Teams

  1. Open the Chat: Start by opening the chat with the person or group you want to send a message to.
  2. Write Your Message: Type your message as you normally would.
  3. Schedule your Message: Right-click the send button and select the time you want the message to be sent automatically.

These simple steps change the way we communicate by giving us the flexibility to be attentive even when we can't be there live to click "send.


The Importance of Timely Communication

In a world where the lines between work and personal life are increasingly blurred, the ability to schedule messages in Teams provides a way to keep our interactions genuine and timely. This strengthens relationships within teams and creates a positive work environment where everyone feels valued.


Discover how to make the most of this feature in our "Gosse explains" video. For more insights and tips on using digital tools efficiently, keep following our blog. Together we make work life not only more productive, but also more personal and attentive.

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