Productivity software is an essential tool for businesses of all sizes to improve efficiency and streamline operations. Two of the most popular productivity software packages available today are Microsoft Office 365 and Google Workspace (formerly known as G Suite). Both software packages offer similar features, but which one is better for your business? In this article, we will review the features, pricing and plans of Microsoft Office 365 and Google Workspace compare and contrast to help you decide which is the right choice for your business.

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Main components and differences

1. Prices and plans

Pricing is a critical factor in choosing a productivity software package for businesses. Microsoft Office 365 Business offers various pricing and plan options at the time of writing (March 2023), ranging from €5.10 per user per month for the Basic subscription to €18.60 per user per month for the Premium subscription. Google Workspace on the other hand, offers three pricing and plan options, ranging from $5.20 per user per month for the Business Starter subscription to $15.60 per user per month for Business Plus. The features included in each plan differ, with Microsoft Office 365 offering more features and tools in each plan than Google Workspace.

2. Email management

Email is an essential part of any business, and both Microsoft Office 365 and Google Workspace offer robust email management features. Microsoft Office 365 offers several email management options, including custom domains, email aliases and integration with other productivity tools such as OneDrive and Skype. Google Workspace offers similar features, including custom domains, email aliases and integration with other productivity tools such as Google Drive and Google Meet.

The 10 key benefits of moving your business to Microsoft Office 365Read the entire blogClick hereWhat is Microsoft 365 Enterprise?Quickly read the entire blogClick hereWhat is Microsoft 365 BusinessYou'll find out in the blogClick hereHidden costs of traditional Microsoft OfficeRead what hidden costs are associated with the traditional version of OfficeClick hereMicrosoft Office 365 securityRead all about Microsoft 365 security in this blogClick here8 tips for a smooth transition to Microsoft Office 36510 tips for a smooth transition to Microsoft Office 365Click hereMicrosoft Office 365: A beginner's guide for businessesbeginner's guide will cover the basics of Microsoft 365Click hereHow do you plan your migration to Microsoft 365?Read how to do that in this blog.Click hereCompare business Microsoft 365 licensesRead all about the different versions and versionsClick here
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3. Collaboration Tools

Collaboration is essential for businesses, and both Microsoft Office 365 and Google Workspace offer collaboration tools that allow teams to work on projects in real time. Microsoft Office 365 offers collaboration tools such as SharePoint, Teams and OneDrive, while Google Workspace offers tools such as Google Docs, Google Sheets, Google Slides and Google Forms. Both productivity software packages have similar collaboration features.

4. Cloud storage

Cloud storage is another essential factor when choosing an enterprise productivity software package. Both Microsoft Office 365 and Google Workspace offer cloud storage options, but the amount of storage and security features included in each software package differ. Microsoft Office 365 offers OneDrive for Business, which offers up to 1TB of storage per user and includes security features such as encryption and access controls. Google Workspace offers Google Drive, which offers up to 30GB of storage per user and includes similar security features such as encryption and access controls.


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5. Mobile compatibility

In today's digital age, businesses need productivity software that is compatible with mobile devices. Both Microsoft Office 365 and Google Workspace offer mobile compatibility, with mobile apps available for iOS and Android devices. Microsoft Office 365 mobile apps are more robust and offer more features than Google Workspace mobile apps, but Google Workspace mobile apps are more user-friendly and accessible.

6. Customer Support

Customer support is a crucial factor when choosing an enterprise productivity software package. Microsoft Office 365 offers several options for customer support, including phone support, e-mail support and community forums. Google Workspace offers similar options for customer support.

For business implementation, many companies work with IT partners for configuration, backups and advice.

7. Integrations with other tools

Integrations with other business tools are important for companies to improve productivity and streamline operations. Microsoft Office 365 offers several integrations with other business tools such as Salesforce, Trello and Asana. Google Workspace offers integrations with other business tools such as Slack, Dropbox and Zoom. Both productivity software packages offer customization options, allowing businesses to integrate with other tools that meet their unique needs.

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Conclusion

In conclusion, Microsoft Office 365 and Google Workspace are both excellent productivity software packages for businesses. Each software package offers similar features, but each software package's pricing, plans and usability differ. Based on our comparison, we recommend Google Workspace for businesses that prioritize usability and streamlined collaboration features that are more the individual-oriented, while Microsoft Office 365 Business is recommended for companies that prioritize robust features and customization capabilities for business collaboration and integration.

Frequently Asked Questions

What is the main difference between Microsoft Office 365 and Google Workspace?

The main difference between Microsoft Office 365 and Google Workspace is that Microsoft Office 365 offers more robust features and customization options, while Google Workspace offers more user-friendly and streamlined features.

Which productivity software is more affordable for small businesses?

Although not much different, generally speaking Microsoft Office 365 Business is more affordable for small businesses, with subscriptions starting at €5.10 per user per month.

Can I use both Microsoft Office 365 and Google Workspace at the same time?

Yes, businesses can use both Microsoft Office 365 and Google Workspace at the same time, but it can be more difficult to integrate the two software packages.

Which productivity software has better mobile app features?

Microsoft Office 365 mobile apps offer more features than Google Workspace mobile apps, but Google Workspace mobile apps are more user-friendly and accessible.

How does Office 365 save costs compared to traditional software solutions?

Office 365 has a pay-as-you-go model, meaning businesses only pay for the number of users they need. This can save significant money in the long run compared to traditional software licensing costs. In addition, companies can avoid the initial costs associated with traditional software solutions and the need to maintain hardware and infrastructure.

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