Switch to dark mode in Outlook: how and why

In the age where screens have become an inseparable part of our lives, people are constantly looking for ways to make the digital experience more comfortable. One solution that has grown in popularity is dark mode, a feature now available on many platforms and applications, including Microsoft Outlook. But why switch to dark mode in Outlook? And how exactly do you do it? This article dives deep into the benefits of dark mode and offers a step-by-step guide to setting it up, along with a hands-on FAQ section.


What is the dark mode?

Dark mode, also known as night mode, is a display setting that inverts the traditional light color scheme of screens to dark colors. This results in white or light text on a dark background, creating a calmer image for the eyes, especially in low-light conditions.


Advantages of dark mode in Outlook

a. Less eye strain

One of the main benefits of dark mode is that it can reduce eye strain, especially in low-light environments. This can help reduce eye fatigue with prolonged use.


b. Energy Savings

For devices with OLED or AMOLED screens, using dark mode can result in significant energy savings, as these screens can completely disable specific pixels to display black.


c. Improves concentration

Some users find that dark mode helps improve concentration by minimizing distracting elements on the screen.


d. Aesthetics and comfort

Many users prefer the aesthetics of the dark mode because it offers a more modern and comfortable viewing experience.


How do you set dark mode on Outlook?

a. Outlook Web
  1. Log in to your Outlook account through the web browser.
  2. Click the gear icon in the upper right corner for settings.
  3. Under the 'Theme' section, enable dark mode.


b. Outlook desktop application
  1. Open Outlook on your desktop.
  2. Go to the "File" tab and select "Options.
  3. In the Options dialog box, select General.
  4. Under the "Office Theme" section, choose "Black.


c. Outlook mobile
  1. Open the Outlook app on your mobile device.
  2. Go to settings via the menu or cog icon.
  3. Look for the 'Theme' or 'Display' option and select 'Dark'.

Personalization and customization

In addition to simply enabling dark mode, Outlook also offers options for personalization. For example, you can choose a theme that automatically switches between light and dark based on the time of day.


Dark mode and accessibility

For users with visual impairments, the dark mode can help make text more readable and improve the overall accessibility of the app.

Considerations and limitations

Although dark mode offers many advantages, it is important to remember that it is not suitable for everyone. Some users find it difficult to read white text on a dark background, which can lead to eye fatigue.


Integration with other Apps

Dark mode in Outlook works seamlessly with other Office applications and systems that also support dark mode, allowing you to create a unified experience across your entire digital workspace. This ensures a consistent look and feel no matter which application you use.


Future developments

Microsoft continues to refine dark mode in Outlook and other Office applications. Future updates may offer even more personalization options and enhanced functionality, further improving the user experience.


Tips for optimal use

For best results with dark mode, consider also adjusting your screen brightness and taking advantage of other visual aids Microsoft offers, such as reading mode and focus mode, to maximize your productivity and comfort.


The role of dark mode in work and personal life

Using dark mode can offer benefits in both professional settings and private use. It can help make working late at night less stressful for the eyes and can even contribute to better sleep quality by reducing the amount of blue light exposed.


Conclusion: A smart choice for Outlook users

Switching to dark mode in Outlook is more than a trend; it's a conscious choice for health, efficiency and personal preference. Whether you're looking for ways to reduce eye strain, save energy, or simply enjoy the aesthetics, dark mode offers a range of benefits that are hard to ignore. By following the steps outlined in this article, you can easily make the switch and experience the benefits of dark mode for yourself.

Frequently Asked Questions

Outlook adjusts the text and background colors of emails to ensure readability in dark mode, although some emails with complex HTML layouts may look different.

Yes, depending on your device and system settings, you can set the dark mode to activate automatically based on the time of day.

The availability of dark mode may vary depending on the version of Outlook you are using. It is recommended that you update your application to the latest version to take advantage of this feature.

In the web version of Outlook, you can temporarily disable dark mode for a specific email by clicking the sun icon in the message bar.

No, turning on dark mode does not significantly impact Outlook's performance. However, it can help extend battery life on mobile devices and laptops with OLED screens.

Don't want to miss a Blog or News article? Quickly subscribe to the newsletter